Course overview
In this course, you will acquire interdisciplinary best practices, enhancing your skills as a proficient business writer and adept communicator. The curriculum emphasizes the significance of delivering outstanding internal and external customer service and explores its impact. Additionally, the course provides a comprehensive examination of workplace stress, offering strategies to leverage stress to your advantage. Effective time management is another focal point, aiming to boost productivity and reduce stress levels. The course also covers the organization and facilitation of effective and professional meetings. Lastly, it delves into refining phone handling capabilities
Training methodology
This course incorporates interactive group and individual exercises, role plays, and discussions. Additionally, inter-group discussions are emphasized to facilitate the sharing of working experiences among participants
Target competencies
- self-development
- interpersonal communication
- business writing
- customer focus
- self-management
- time management
- meeting management
- telephone handling
Course objectives
By the end of the course, participants will be able to:
- Define and comprehend the responsibilities of the office manager and administrator
- Implement effective verbal and written communication strategies
- Cultivate a service-oriented attitude for internal and external customers
- Identify and address the main causes of stress, applying relevant techniques for control
- Apply time management techniques to enhance office productivity
- Effectively organize and conduct meetings
- Handle telephone calls in a proper and professional manner
Course outline
The responsibilities of the office manager and administrator
- Perceptions versus reality
- The three essential traits of successful administrators: being dramatically and demonstrably different
- Competencies essential for success
- Qualities required to excel at work
- Identifying your specific role
Enhancing verbal and written communication skills for effectiveness
- Building credibility and earning recognition
- Significance of maintaining a positive attitude
- Assertiveness as a communication skill
- Persuading others, including the boss, colleagues, subordinates, and clients
- Creating a compelling and professional presentation
- Understanding the elements of professional business writing
- Considerations for style and layout
- Achieving objectives through effective reader engagement
- Meeting reader expectations
Customer service for internal and external clients
- Comprehending the requirements of internal and external customers
- Eliminating service barriers
- Delivering outstanding service
- Overcoming silo mentality
- Effectively managing and resolving complaints
Stress management strategies
- Causes and indications
- Recognizing stress triggers
- Impact of stress on performance
- Creating a comprehensive stress management strategy
Effective time management
- Identifying and eliminating time-wasting activities
- Establishing goals and priorities
- Implementing strategies to enhance efficiency
- Planning and organizing time for personal and team productivity
- Maintaining time logs and extracting insights from them
Effective meeting organization
- Key components of a productive meeting
- Agenda preparation guidelines
- Common time-wasting factors in meetings
- Minute-taking techniques
- Roles and responsibilities of meeting leaders and participants
Professional telephone etiquette
- Key aspects of professional telephone behavior
- Listening etiquette guidelines
- Steps for effectively handling incoming calls
- Strategies for managing challenging callers
- Identification of common phone-related issues and development of solutions